Current Opportunities

CHECK OUT OUR CURRENT OPPORTUNITIES
ACROSS THE BUSINESS

We have a number of current opportunities in the business. If you see something you
are interested in you can find out more about each role and apply.


Telephone: 0844 576 3737 Email: solutions@anabas.co.uk

Current Opportunities

Title 2.47 Receptionist
Categories Reception / facilities assistant
Location Lonodn
Job Information

To provide an exceptional client experience through the delivery of the position holders main duties. The Receptionist role is very client interactive and therefore needs the position holder to be able to provide great customer service, high standards in operational delivery and ability to understand what is needed to ensure the client requirements are met.

Main Duties

1. Take ownership and responsibility in providing support and resolution for our client’s teams ensuring a 5 star service is experienced by all

2. Ensure you are the “go to” person for all visitor related enquiries

3. Build positive working relationships at all levels with colleagues and clients, and be visible and available at all times

4. Have a full working knowledge of the building including all appropriate services and evacuation procedures, understanding where your role fits in with both

5. Ensure the Reception area is fit for purpose throughout the day by undertaking regular inspections/quality checks, report and ensure any actions are completed

6. Ensure the Reception area is fully compliant with all Health, Safety and Environmental legislation reporting anything untoward

7. Ensure the visitor experience is smooth through a professional approach to client interaction

8. Manage the visitor booking process from receipt of email to confirmation and reporting on monthly attendance figures

9. Effectively communicate with the catering team around client requirements and events

Job Specifics

1. Take ownership for the Reception area and client meeting rooms ensuring they are maintained to a high standard at all times

2. Provide an exceptional customer experience to all clients and their visitors

3. Ensure monthly reporting is accurate, highlighting trends and problems with proposed solutions

4. Provide administration support for the contract as and where required

5. Give feedback to the Facilities Manager if maintenance in Reception or the client meeting rooms isn’t being addressed

6. Ensure effective communication to all levels when dealing with visitor booking

7. Assisting the wider Anabas site team as and when required

Hours:- 40 hours per week

Apply Now


Title 2.45 Corporate Receptionist
Categories Reception / facilities assistant
Location London
Job Information

Anabas is looking for an experienced and motivated receptionist to join the company. The role will be based on reception and so the post holder will have worked in a similar position before and be confident talking on the phone and in person to members of staff and visitors of all levels. The role provides the opportunity for the successful to grow within it and take on more responsibility as time goes on. The post holder will enjoy using their own initiative, be used to working in a busy environment and will be able to move smoothly priorities between tasks. You will need to have a friendly and positive disposition and be someone who is always willing to help out colleagues and bring good energy to our hardworking, dedicated and fun team.

Key Responsibilities

  • Be the first point of contact for all visitors
  • Manage company switchboard and direct calls as necessary
  • Organise and maintain company email inbox ensuring messages are seen by the right people
  • Make passes for all new starters and allocate visitor passes
  • Book couriers and taxis as required
  • Check and restock kitchen area supplies and maintain stock levels, ordering weekly
  • Conduct weekly stationery checks and order as required
  • Order lunch catering for meetings and ensure they are delivered on time to the right people
  • Help with ad hoq administrative tasks as required, for example, credit card reconciliation
  • Provide support to HR and EAs and PAs as required

Job Type – Full time, 40 hours per week, Immediate start

Apply Now


Title 2.33 Site Maintenance Operative
Categories Engineering (generic)
Location London
Job Information

To ensure the client premises are maintained to a high level by undertaking basic electrical, mechanical, plumbing and fabric maintenance duties including general handyman works. To complete PPM works, reactive response works and statutory testing as delegated by the client or line manager. To ensure all work is completed in the safest manner and to recommend additional chargeable works where appropriate.
The work will routinely require working from steps, ladders and scaffold systems. It will also involve working with a wide range of hand tools and power tools safely and proficiently.

Main Duties
1. Take ownership and responsibility in providing an exceptional service to our client ensuring a 5 star service is experienced by all
2. Provide a professional, accurate and high quality service at all times
3. Ensure all reactive work is completed within the SLA’s/KPI’s agreed within the contract
4. Take ownership and responsibility for all PPM’s by working with the line manager to ensure they are programmed in on or before the due date
5. Provide the line manager with the information they need in order to purchase parts and further services
6. Ensure you have an excellent working knowledge of the M&E systems and software running the clients demised areas
7. Work closely with the landlords maintenance team to create synergies across areas of responsibility
8. Ensure that the Client Meeting Rooms, Reception and the Exec Area issues are repaired as a priority
9. Using the appropriate CAFM app to ensure that all tasks are updated and closed
10. Adhere to H&S policies and safe systems of work at all times
11. Ensure a full stock list of client assets is updated every week and pass this information to the line manager, ensuring all stock areas are clean, safe and clearly marked
12. Work with the Facilities Associates to help set up meeting rooms as and when required
13. Assist the Facilities Associates when work levels permit
14. Provide a high level of customer service and satisfaction to the client
15. Painting will be undertaken as part of a pre-planned schedule

Job Specifics
1. Ensure all M&E is maintained to a very high standard, with minimal client feedback to the contrary, including general repairs and maintenance
2. Understand the H&S requirements around this role and the wider contract
3. Ensure all uniforms including PPE are clean, neat and fit for purpose
4. Undertake PPM works in line with SFG 20 and ACOP’s as delegated by the Helpdesk, Senior Administrator or Account Director
5. Respond to reactive work requests promptly in line with the agreed SLA/KPI response times, advising the line manager if this isn’t possible
6. Undertake statutory testing duties and complete all works as per ACOP’s and British Standards
7. Risk assess all works and complete all tasks safely and professionally at all times and encourage others to work safely and responsibly
8. Report all job closures in real time and provide well written factual and professional reports to the client when required
9. The role holder may be required to work reasonable overtime on request, some of which may be at short notice due to the nature of this type of work
10. Undertake all works that you feel reasonably capable of and speak to the line manager if any training is required. It’s a requirement of this role to demonstrate continuous learning and development which must be evidenced each month to the line manager.

Hours:- 40 hours per week, 11:00 – 19:00

Apply Now


Title 2.38 Facilities Assistant
Categories Reception / facilities assistant
Location Slough
Job Information

To provide an exceptional client experience through the delivery of the position holders main duties. The Facilities Assistant role is very client interactive and therefore needs the position holder to be able to provide great customer service, high standards in operational delivery and ability to understand what is needed to ensure the client requirements are met.

Main Duties
1. Take ownership and responsibility in providing support and resolution for our client’s teams ensuring a 5-star service is experienced by all
2. Ensure you are the “go to” person for all visitor related enquiries
3. Build positive working relationships at all levels with colleagues and clients, and be visible and available at all times
4. Have a full working knowledge of the building including all appropriate services and evacuation procedures, understanding where your role fits in with both
5. Ensure the Reception area is fit for purpose throughout the day by undertaking regular inspections/quality checks, report and ensure any actions are completed
6. Ensure the Reception area is fully compliant with all Health, Safety and Environmental legislation – reporting anything untoward
7. Ensure the visitor experience is smooth through a professional approach to client interaction
8. Manage the visitor booking process from receipt of email to confirmation of arrival
9. Manage the Overseas Visitors Register and upload to SharePoint
10. Ensure a professional presence at all times following Anabas guidance on appearance for Front of House staff

Job Specifics
1. Take ownership of the Reception area for the general tidiness and housekeeping operate a clear desk policy
2. Provide an exceptional customer experience to all clients and their visitors
3. Contribute to the monthly report highlighting customer feedback and any service issues throughout the month
4. Provide administration support to FOH Manager for the contract as and when required
5. Using QFM Software delivering Facilities Helpdesk Services including the creation and completion of events and providing feedback to customers on task progress, taking ownership of and the tracking lifecycle of open Events
6. Ensure effective communication to all levels when dealing with visitor booking and carparking, advise security if visitors have parked inappropriately.
7. Assisting the wider Anabas site team as and when required
8. Answer the switchboard in an efficient and professional manner. Callers are to be announced before transferring, messages to be taken if a call cannot be put through at that time. Details to include time, date, callers name, company, contact number and a reason for a call
9. Direct management of dry cleaning supplier, co-ordinating delivery and collections and taking payments and securing safely.

Hours:- 30 hours per week, 11:30 – 17:30 Monday – Friday

Apply Now


Jobs 1-4 of 4

OUR SECTORS

With a focus on corporate offices, we work with clients who need a high quality facilities
management service for their premium office space. Working across a variety of sectors
where the workspace really matters, gives us a unique insight into the individual needs of
clients working within these specific sectors.

WHAT DO OUR
CLIENTS SAY?

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FACILITIES MANAGEMENT PROVISION

Telephone: 0844 576 3737 Email: solutions@anabas.co.uk
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