Current Opportunities

CHECK OUT OUR CURRENT OPPORTUNITIES
ACROSS THE BUSINESS

We have a number of current opportunities in the business. If you see something you are interested in you can find out more about each role and apply. Alternatively if you can’t find the role you’re looking for you can apply speculatively by submitting your CV and cover letter and tell us what types of role you’re interested in. We’ll let you know as soon as we have a match against your profile and any new roles.


Telephone: 0844 576 3737 Email: solutions@anabas.co.uk

Current Opportunities

Apply Speculatively
Title Floor Captain
Categories Reception / facilities assistant
Location London
Job Information

Anabas are looking to recruit a Facilities Assistant to work at one of our prestigious client sites, looking after 1 floor in the City, London. Ideally the candidate will have previous experience in the Facilities industry and have a passion for customer service.

Key Responsibilities:

Take ownership and responsibility in providing support and resolution for our client’s teams ensuring s 5 star service is experienced by all.

  • Endure you are the “go to” contact for all floor occupants and visitors
  • Build positive working relationships at all levels with colleagues and clients, and be visible and available at all times
  • Have a fill working knowledge of the building including all appropriate services and evacuation procedures, understanding where your role fits in with both
  • Ensure the office is fully compliant with Health, Safety and Environmental legislation – reporting anything untoward
  • Ensure the office is fit for purpose at the start of each day by undertaking regular daily inspections/quality checks, report and ensure any actions are completed
  • Monitor print hubs, MFD’s, Kitchenettes, general office stationary and general cleanliness. Re-stock and clean where appropriate
  • Ensure the post room is fully functioning collecting incoming mail/courier including international courier services. Also despatch all outgoing items
  • Provide meeting room reconfiguration as and when required
  • Supervise outside contractors

Hours: 7.30am – 2pm (6 hours, with 30 mins unpaid break), 30 hours per week

Overtime: Available

Location: Near Moorgate Tube Station.

Apply Now


Title Front Desk Coordinator
Location Leeds
Job Information

Anabas are looking to recruit a Front Desk Coordinator at one of our prestigious, fast paced Client sites in Leeds City Centre.

Key Responsibilities:

  • Manage VSM – categorise call and allocate jobs to the floor captains, making sure that all jobs are completed on time and closed, including feedback to requestor.
  • Reprographics – printing & binding
  • Meeting with reception to go through daily meeting room set up requirements
  • Weekly stationery order – check stock, raise an order on the online order pad and raise relevant PO
  • Daily Noddle & Consumer letter stuffing, preparing for postage
  • Ordering consumables for the office equipment, ie franking machine & BMS access card system
  • Logging parcels and storing in post room, checking and chasing uncollected items.
  • Requesting special items and quotes for stationery items
  • Post – Morning post sorting and collating ready for delivery to various floors around the building. Afternoon post collection from all floors in preparation for franking and bagging
  • Organising weekly posters around the building, liaising with HR and updating the day time cleaner on what is required
  • Dealing with the sale of postage stamps and logging of sales, also weighing customers personal parcels, logging and taking cash
  • Petty Cash reconciling against postal cash sales
  • Setting up of templates and ordering business cards
  • Collating postage data and reporting on this by departmental usage
  • Organising courier collection & deliveries and logging in the relevant spreadsheet
  • Run the front desk in facilities to ensure a warm welcome and professional service
  • Organising monthly valeting day, including emailing customers and collecting cash
  • VSM monthly reporting by calls logged and categorised by service
  • Weekly cleaning consumables stock check
  • Making sure the post room, stationery cupboard and printing room are tidy and especially the front desk
  • Massages – making sure the email goes out to Leeds staff and room is book accordingly
  • Ensuring weekly & monthly PPM’s are carried out and on time with the floor captains
  • Keep the How to Guide update for the site
  • Cover basic tasks of the Administrator in their absence, if required

Job Type: Permanent – Part Time

Hours: Monday to Friday 8.00am to 5.00pm – 40 hours per week (60 minutes unpaid break)

Successful candidates will be required to undergo DBS and Credit Checking as part of the selection process for this role

 

Apply Now


Title Facilities Assistant (Floor Captain)
Categories Reception / facilities assistant
Location Slough
Job Information

We are looking for a high calibre individual to join us and support one of our exclusive clients in Slough. We are looking for a passionate individual to join our team as Floor Captain.

Key Responsibilities:

  • Take ownership & responsibility in providing support & resolution for our client’s teams ensuring a 5 star service is experienced by all facility users
  • To be a ‘go to’ contact for all floor occupants & visitors
  • Build positive working relationships at all levels and be visible & available at all times
  • To have a full working knowledge of the building including all services and evacuation procedures
  • To ensure that the office is fit for purpose at the start of each day & support an office inspection
  • To ensure that the office is fully compliant with all Health & Safety and Environmental legislation
  • To ensure that all site rules are complied with
  • Monitor all Facilities Management staff resources and those its approved Service Partners
  • To ensure that all building faults are reported to as appropriate, monitoring progress & closure
  • To provide support through the induction process for new employees
  • To organise & deliver hospitality services as and when required
  • To monitor Print Hubs, MFD’s, Brew Stations & general office stationery requirements
  • To ensure an efficient and timely process for incoming/outgoing mail items and parcels

Hours – 40 hours per week, Monday to Friday – 8.00am to 17.00pm

Apply Now


Title Mobilisation Manager
Location London
Job Information

We are looking for a high calibre MOBILISATION MANAGER to join our team to  lead on all mobilisations of new business from confirmation of win through to day on of transfer.  You will work collaboratively with specialist functions across the business to provide a smooth mobilisation process for all new business.  This position will be based in London with National Travel required.

Key Responsibilities:

  • Support the development of the overall mobilisation strategy.
  • Develop a template mobilisation plan including tools, processes, costings and communication strategy.
  • Engage with key stakeholders and act as the conduit to ensure the mobilisation plan meets current and future business requirements.
  • Successfully lead mobilisation project teams (sometimes over multiple sites or business functions)
  • Manage the mobilisation day to day activities in accordance with the programme activity plan, ensuring the delivery of products, services and business capability is to appropriate levels of quality ,on time and within budget, in accordance with project plan
  • Highlight any issues or risks which may impact the successful delivery of the project, ensuring business continuity where applicable during transition
  • Report and communicate overall status, progress and issues to the Commercial Manager.
  • Manage the successful de-mobilisation of contracts where the business ha not been successful in retaining and lessons learned are captured and key stakeholders are made aware of any issues.

Key Skills and Knowledge requirements:

  • A minimum of 3 years Project or mobilisation experience with exposure to FM industry
  • Proven Change Management skills and expertise using industry standard methods
  • Ability to think strategically and understand the wider picture impact and benefit of the client relationship and all tasks surrounding successful mobilisation
  • Highly organised and responsive, with good Project Management skills with ability to deliver under pressure
  • Strong team working ethos and commitment to delivery and learning
  • Professional Consultation, Presentation and Documentation skills
  • Great stakeholder management and communication skills
  • Accurate data analysis skills, with a strong attention to detail when required
  • Willingness to learn new change methodology and tools, as well as drive forward change.

Job Type: Full Time Permanent

Hours: 40 hours per week, 9.00am to 5.00pm.  Flexibility will be required as to the needs of the business.

Apply Now


Title Building Services Engineer
Categories Engineering (General Assistant / handyman)
Job Information

As a leading boutique facilities management provider to a large portfolio of corporate office occupiers, we’re on an exciting journey of continued growth. We have an exciting opportunity for an experienced Building Services Engineer to join our Operations Team.

We are looking for a high calibre individual to join us and support one of our exclusive clients in Central London. The role is highly customer focussed and ideally, candidates will already have experience in either client facing Facilities Management roles or client service environments.

We are looking for a passionate individual to join our team as Building Services Engineer.

Key Responsibilities:

  • Carry out a planned preventative maintenance programme demise.
  • Carry out reactive maintenance and minor works.
  • Operate and manage all automated control systems, including the Building Management System (BMS) and Lighting Control System to help provide an acceptable and cost effective working environment.
  • Maintain the cooling, lighting, heating, air-conditioning and ventilation systems.
  • Manage and maintain the standby power generators, critical power and LV electrical distributions.
  • Oversee and assist sub-contractor labour.
  • Liaise with the Client representative on a day to day basis regarding work issues.
  • Liaise with the Building’s Facilities team to ensure any shared landlord and tenant systems are operating correctly.
  • Ensure all fire systems and associated equipment is maintained to SFG20 recommended standards.
  • Implement Electricity at Works Regulations 1989, ensuring the necessary testing and inspections are carried out and records kept in accordance with HSE Code of Practice.
  • Monitor all substances used by Integral on site and ensure compliance with the Control of Substances Hazardous to Health (Amendment) Regulations 1990 and substance amendments.
  • Liaise with the Client representative and the Building Manager to maintain the system for the controlling and monitoring a safe method of working by any sub-contractors.
  • Monitor and maintain all water systems relevant in accordance with the HSE Approved Code of Practice L8.
  • Monitor and adhere to the Building’s Asbestos Survey Report, highlighting any anomalies.
  • Monitor and maintain the air quality and working conditions within using the BMS system.
  • Monitor and maintain the lighting levels and working conditions within using the lighting control system.
  • Monitor and use the systems available to minimise the running costs and improve efficiency.
  • Ensure that the main and standby power, UPS and lighting distribution systems are fully functioning to SFG20 standards.
  • Ensure standby generator sets are maintained to SFG20 standards.
  • Ensure domestic and mains water and drainage systems are maintained to SFG20 standards.
  • Liaise with Client representative to monitor and advise where necessary on non-compliant changes to the building layout.
  • Liaise with sub-contractors and suppliers to provide written quotations.

Job Type: Full Time – Permanent

Hours:  40 hours per week – 8.00am to 5.00pm

 

Apply Now


Title Facilities Manager
Categories Management (Facilities)
Salary Commensurate with experience
Location M4 Corridor
Job Information

 

We are looking to appoint a Facilities Manager to manage both hard and soft facilities on site at one of our prestigious clients, whose modern office space is situated within the M4 corridor.

Key accountabilities ; To co-ordinate the service operations provided by Anabas at the client’s office premises within the M4 corridor. Ensuring excellent service delivery across all areas, performance against SLAs and client contract requirements.

To uphold and support Anabas company ethos with regards to Health and Safety, Security, Colleague Engagement, Customer Advocacy and Business Growth.

Key attributes and responsibilities include:

  • Total responsibility for the service delivery of facilities management on site of residence, including; front of house, engineering, cleaning.
  • Work with contract partners to ensure they maintain Anabas values including; catering and security.
  • Manage time and attendance of the facilities team and anomalies
  • Take responsibility for site budgets and monthly reporting to the Client
  • Manage the staff as required and ensure the on-site team has the correct skill set to perform their role
  • Monitor and coordinate the Supplier teams for their site
  • Integrate within Client business to understand strategic objectives of the firm, key clients, daily VIP visitors
  • Liaise with key client personnel including senior personnel and client visitors from other global office locations
  • Performance Management of Supplier teams and contractors
  • Ensure consistent and high level service delivery across their site.
  • Work closely with the wider Anabas team, Service Providers and client team reporting on progress and developments
  • Identify areas of improvement in delivery of the services and processes and implement change as required
  • Ensure Customer service is at the heart of the way the FM services are delivered
  • Ensure H&S guidelines and regulations are followed at all times
  • Monitor, record and investigate accidents and near misses.
  • Work closely with the Senior team at Anabas to ensure a consistent level of service delivery across the corporate estate.
  • Working closely with the on–site teams ensure all aspects of Performance Targets are met and all works are carried out effectively, efficiently and in a safe manner.
  • Meet regularly with site teams to ensure a combined approach in delivering the services to our client
  • Obtain quotes from suppliers and submit to client in accordance with Anabas process
  • Ensure Operational statutory compliance and completion of PPM works on their managed site.
  • Deal with reactive situations and manage Incident Reports as necessary
  • Ensure all Help Desk calls are managed to conclusion via the team
  • To manage, daily, weekly and monthly cleaning audits on site using Go Canvas
  • To provide first line resolution in relation to facilities queries and problems
  • To manage permit to work system on site
  • Any duties/requests from the Account Manager/Account Director as required to meet the needs of the business

40 hours per week (Mon – Fri ) (flexibility is critical dependent on business and client needs).

In return, we offer a competitive salary plus 25 days holiday (plus bank holidays), pension and other benefits associated with a progressive company.

To apply please forward your covering letter and CV, stating your salary expectations.

Apply Now


Title Corperate Concierge – Front of House Duties
Location London
Job Information

We are now looking for a high calibre individual to join us and support one of our exclusive clients in Central London. The role will provide concierge, front of house and facilities services to our client.

The role will be pinnacle to providing a 5* customer experience and so a professional approach is critical. Therefore, the successful candidate should excel in their experience within corporate office environments and be comfortable in dealing with stakeholders at all levels of an organisation.

Main Duties:

  • Ensure 5-Star Front of House Service is always delivered liaising with the Ground Floor Reception to provide a Seamless Guest Experience.
  • Provide Concierge Desk Services on the 7th Floor Visitor Floor from 8:30am to 17:30 to include Meet and Greet Client Hosts, Reception and Helpdesk Functions.
  • To notify hosts that their Visitors have arrived and take full responsibility until they are met by their hosts.
  • Provide internal Customer Support Desk Services on the 1st Floor Staff Agile Working Space at specified times during the day.
  • Ensure that meeting rooms are fit for purpose with all hospitality requirements organised & delivered on time.
  • Conduct proactive daily floor walks & audits to ensure Compliance, for Facilities Service fulfilling Anabas Service Level Agreements.
  • Perform daily audits of the cleaning standards ensuring the quality of service mirrors the 5-Star experience we have promised to deliver to the client.

Hours – Monday to Friday – 40 hours per week – 8.30am and 5.30p

If you are interested, please apply with a covering letter accompanying your CV giving reasons why you may fit the role.

 

Apply Now


Title Air Conditioning Engineer
Categories Engineering (mobile)
Location South
Job Information

We are currently looking for an Air Conditioning Engineer to manage and undertake all air conditioning maintenance duties including PPM and reactive works at designated client sites.

The role is predominantly mobile however there will be a requirement to cover absences at other client sites according to business requirements.

Key Responsibilities:

  • To undertake PPM works in line with SFG 20 and other industry guidelines as delegated by the Helpdesk or line manager/Site supervisor
  • To respond to Reactive work requests promptly in line with agreed KPI response times.
  • To undertake statutory testing duties as delegated and complete all works as per relevant industry guidelines.
  • To report all job closures in real time and provide well written factual and professional reports to the customer
  • To risk assess all works and complete all tasks safely and professionally at all times and encourage others to work safely and responsibly
  • To adhere to all Anabas policies and procedures as published and keep up to date with any amendments in such policies
  • The job may require the post holder to work reasonable overtime on request, some of which may be at short notice due to the nature of our work.
  • The post holder is expected to undertake all works they are deemed reasonably capable of and any additional works they receive training for. The nature of the work requires life-long learning and development.
  • Look for ways to continually enhance the operation of the site.
  • Ensure plant areas Anabas are responsible for are always clean and tidy.
  • Complete all electronic and paper records such that an accurate Site Log Book record of all works remains on site for the Client’s information and approval.
  • Be able to undertake any diagnostic analysis that the whole system may require.
  • Undertake a visual condition inspection of all installed equipment and submit a written report of any items that appear to jeopardise any aspects of reliability.
  • Enter into dialogue with the Client’s representative to ensure there are no outstanding issues and also to ensure the overall quality of service delivery.
  • Carry out general maintenance and good housekeeping practices and plant room cleaning to ensure that the life expectancy of all installed equipment is maximised.
  • Participate in Health & Safety Codes of Safe Working and other Environmental issues to ensure total compliance with Anabas Health, Safety and Environmental Policy. Report any omissions or risks that might compromise a Safe Working Environment.
  • If appropriate report on the performance of any sub-contracted works.
  • Attend to all reasonable emergency call-out requests as speedily as possible and maintain good communications with the Client with the progress of all outstanding works.
  • Make recommendations to the Engineering Manager on matters concerning continuous improvement and “adding value” that may improve the productivity, costs, quality of service delivery etc. of all work for which the Company has a responsibility.
  • Complete all Anabas maintenance tasks as generated by Anabas Helpdesk

Job Type: Full Time Permanent

Hours: Monday to Friday – 40 hours per week – flexibility required

 

 

Apply Now


Title Administrative Assistant
Categories Management (department)
Location Darlington
Job Information

We are looking to appoint an Administrative Assistant to provide support to the HR Department.

Key Responsibilities

  • To support the HR team with induction and on-boarding of new starters, ensuring that all relevant paperwork is completed prior to first day of employment where practicable.
  • To ensure that references are completed and returned to the HR department prior to commencement of employment.
  • Issuing Welcome packs to new starter with the ANABAS Handbook included.
  • To raise noncompliance issues to the HR Team where business managers are not following the correct procedures in relation to HR processes.
  • To assist in dealing with payroll queries.
  • To monitor the HR inbox and communicate the contents to the HR Team.
  • Update HRIS (TMS) database and process HR forms (E.g. New Starter Form, Leavers)
  • Scanning and filing all returned documents within the HR folders.
  • Comply with the Data Protection Act 1998 in relation to confidential documentation and storage of personal employee information and communication.
  • Administer company benefits schemes, including; recognition and rewards, Love 2 Shop vouchers, Specsavers vouchers.
  • Answering all calls to the HR Department and forwarding to the relevant team member.
  • Expected to carry out any other tasks required by the HR Team (Reasonable to level of responsibility).
  • Drafting invitations to employees as instructed by the HR Team.

Job Type: Fixed Term Contract (6 months)

Hours: 30 hours per week (09:00 – 15:00)

Applicants must have at least a C in both Maths and English.

Level 2 in Business and Administration

 

Apply Now


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With a focus on corporate offices, we work with clients who need a high quality facilities
management service for their premium office space. Working across a variety of sectors
where the workspace really matters, gives us a unique insight into the individual needs of
clients working within these specific sectors.

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